Already have a spreadsheet?
Keep it if it works.
Open BoosterTally when you need a ready count sheet, restock list, shift plan, or budget with a clean printout.
Cash box closeout No account Saved on this device
The event is over. The paperwork still has to add up.
Bring the cash count, receipts, point-of-sale total, and deposit notes into one printable record. Two counters can sign the same sheet, and the treasurer gets the deposit total and count notes.
Have two people count and sign together. Attach the deposit slip and follow your group's deposit procedure.
Choose a worksheet
What do you need to finish?
Pick the sheet for the job in front of you.
- Cash box closeout Two people count bills and coins, explain any over/short, and sign the same sheet. Cash count sheet
- Concession restock Closing shelf counts and last game's sales become the next shopping list. Shopping list worksheet
- Menu pricing Compare item cost and margin, then round each price to the quarter or dollar your stand uses. Menu price worksheet
- Volunteer coverage Put every job on one printable schedule and see which spots still need a helper. Shift worksheet
- No account
- Open a worksheet and type. There is no profile to create.
- Saves in your browser
- Your entries stay on this device. Download a backup for anything important.
- Print and export
- Print a count sheet or keep a CSV and backup with the event records.
- Your group's rules still apply
- Use your group's current forms and deposit procedure.
Where BoosterTally fits
A worksheet should not require a club-wide software decision.
A spreadsheet can work, but someone has to build the formulas, print layout, and instructions for the next volunteer. A full club system can handle payments, books, members, and messages when your group needs all of that. BoosterTally covers the smaller job in front of you.
Already use a paid system?
Keep the official records there.
Use BoosterTally as a temporary planning and print worksheet where your group's procedures allow. Accounting, payments, member records, and school communication stay in the systems your group has approved.
Count sheets, receipts, and deposit notes
An unexplained total can hold up the deposit.
Work from the count sheet, receipts, point-of-sale report, deposit slip, or closing stock already on the table. Keep the result with the event records so the next volunteer isn't reconstructing it from a spreadsheet and group texts.
Worksheet Cash Box Count and Closeout Count each till, compare actual cash with expected sales, and print the deposit amount with two signature lines. Worksheet Concession Restock Worksheet Enter current stock and expected sales, or close out a finished stand. Print the case-rounded shopping list for the next event. Worksheet Snack Shack Menu Price Calculator Enter the package cost and servings, then choose a margin. The calculator rounds each price up to the selected quarter, half dollar, or dollar so it doesn't undercut that margin. Worksheet PTO Fundraiser Profit Calculator Subtract vendor costs, supplies, and payment fees from sales. Compare the profit with the goal before deciding whether to repeat the fundraiser. Worksheet Volunteer Shift Planner List each job, shift time, and available helper. Print the open spots for the coordinator or check-in table. Worksheet Event Budget Worksheet Plan expected income and expenses before an event, or compare the approved budget with receipts and deposits after it ends.
New volunteer
What job did you take over?
If you inherited a binder, spreadsheet, or half-finished group text, start with the role you took over.
Role TreasurerMatch each signed count sheet with its deposit slip, receipts, and event date. Role Concession chairClosing stock becomes the next restock list, and each cash box gets its own closeout. Role Fundraising chairSubtract every event cost. Compare the result with the goal and decide if it was worth the work. Role Volunteer coordinatorPut every job on one shift sheet and mark the open spots.
Event folder
What goes in the event folder?
Use one sheet per cash box or stand. File the signed count, deposit note, receipts, and restock list together instead of rebuilding the folder after every event.
Closeout file Print preview
BackupPrintWorksheet
Cash count sheet preview
Starting cash, ending count, an over/short note, and two signatures.
Open worksheet Snack stand file Print preview
CSVPrintWorksheet
Concession inventory sheet
Closing stock, case packs, and what to buy next.
Open worksheet Treasurer copy Print preview
BackupPrint
Deposit record
Deposit notes, payment totals, and two counter signatures on one sheet.
Open worksheet Event review Print preview
BackupCSVPrint
Budget vs. actual worksheet
Budgeted amounts, actual receipts and deposits, variance notes, and next-year notes.
Open worksheetNotes for next year
What should next year's chair know?
Guide How to close out a cash box after a school event Count the cash with another person, note any overage or shortage, and give the treasurer a signed record that matches the deposit. Guide A concession plan that works from shopping list to closeout Use last event numbers to price the menu, order stock, cover the shifts, and leave better notes for the next game. Guide Field day rotation planning notes Build a station rotation teachers and volunteers can follow without a dozen text messages.