Free school-event worksheets

Count a cash box and print the treasurer's closeout sheet.

Enter the count from each till. BoosterTally figures the over/short and prints a closeout sheet with room for two counters to sign. Your numbers stay in this browser, and there's no account to set up.

Close cash box Restock stand Assign helpers

Two people should count and sign. Attach the deposit slip and follow your group's same-day deposit procedure.

No account Open a worksheet and start typing. There is no profile to create.
Saves in your browser What you type stays on your device. Download a backup file if you want a copy.
Print and export Print the count sheet for the treasurer, or export a CSV and a backup file.
Your group's rules still apply This is a worksheet, not a policy. Official steps stay on your group's own forms.

Choose a worksheet

What are you working on?

Choose cash closeout, concession stock, menu prices, volunteer shifts, fundraiser profit, or budget review. Each link opens a worksheet that is ready to use.

Cash, concessions, volunteers, and budgets

Cash Close cash box Count the bills and coins, note any over/short, and get two signatures on the sheet. Open count sheet Stock Restock concessions Work out the next game's shopping list from what's left on the shelf. Make stock sheet Menu Price menu Set prices that are easy to make change for at a busy concession window. Price menu Shift Assign volunteers Plan who covers setup, the halftime rush, the cash count, and cleanup. Plan shifts Tally Check fundraiser profit See what the fundraiser cleared after costs and fees, and how that sits against the goal. Check profit Packet Make treasurer packet Put the budget beside the receipts and deposits, then note whether the event is worth running again. Review budget

Printable packets

Sheets you can print for the event folder.

Print a cash count or inventory sheet for the event folder. A signed copy gives the treasurer the record needed to match the deposit.

View all worksheets

Illustration of a blank treasurer worksheet packet, cash box, deposit envelope, pencil, and ticket roll — Print a copy for the treasurer and keep one in the event folder.

Closeout file Print preview

BackupPrintWorksheet

Cash count sheet preview

A count sheet with starting cash, ending count, over/short note, and signatures.

Open the worksheet

Snack stand file Print preview

CSVPrintWorksheet

Concession inventory sheet

A concession sheet showing what is on hand, how many come in a case, and what to buy next.

Open the worksheet

Treasurer handoff Print preview

Deposit handoff cover

A cover page for the deposit notes, payment totals, two counters, and treasurer signoff.

Open the worksheet

Sponsor file Print preview

CSVWorksheetPrint

Sponsor promise tracker

A worksheet for sponsor amounts, promised recognition, due dates, and thank-you notes.

Open the worksheet

Ready worksheets

The cash box is a good place to start.

Use the calculators for closeout, concession stock, shift coverage, fundraiser profit, menu prices, or a budget-versus-actual review.

See the full worksheet list

Calculator worksheet Cashbox closeout packet

Cash Box Reconciliation Tool

Count starting cash, ending bills and coins, digital payments, expected sales, and over/short notes for the closeout packet.

Cash count sheet

Variance summary

Deposit handoff notes

Two-person signature area

Calculator worksheet Concession planning packet

Concession Inventory / Order Estimator

Turn concession stock counts, prices, costs, spoilage, case sizes, and next-event needs into a shopping list and profit summary.

Suggested order quantities

Item sales and profit summary

Supplier lead-time notes

Printable shopping list

Calculator worksheet Concession pricing packet

Snack Shack Menu Price Calculator

Price the menu so nobody has to make change: unit cost, target margin, and whole-dollar rounding.

Recommended menu prices

Profit per item

Whole-dollar price options

Printable menu sign

Calculator worksheet Fundraiser planning packet

PTO Fundraiser Profit Calculator

Enter revenue, direct costs, fees, supplies, and volunteer effort notes for a school fundraiser.

Net profit estimate

Profit per participant

Expense breakdown

Next-time notes

Calculator worksheet Volunteer packet

Volunteer Shift Planner

Turn event times, role needs, and helper availability into a shift sheet that shows open spots.

Volunteer load summary

Printable helper sheet

Calculator worksheet Event planning packet

Event Budget Worksheet

Make a budget vs. actual sheet for food, prizes, rentals, signage, fees, sponsors, and donations.

Budget worksheet

Actuals columns

Repeat-or-retire summary

Math not finished Concession Stand Profit Calculator Rough out what the stand might clear: menu items, unit costs, selling prices, fees, and a best guess at sales. Notes only

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Pick the word your group uses, and jump to that section.

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cash box closeout count sheet concession tally treasurer report over short deposit menu prices volunteer shifts sponsor packet

Cash box Cash closeout Count the box, explain any over/short, and print a closeout sheet for the treasurer. Open section Snack stand Concessions Set menu prices, count what is left, and make the shopping list for the next concession stand. Open section Tickets Fundraisers Figure out what a fundraiser cleared, set ticket prices, plan auction baskets, and leave notes for next time. Open section Clipboard Volunteers Shift sheets, station lists, and run sheets you can print and hand to a volunteer. Open section Packet Sponsors Write down sponsor amounts, what you promised in return, and which thank-you notes are still due. Open section Worksheet Treasurer packets Put the budget beside the receipts and deposits, then leave the next chair a note about what changed. Open section

Role paths

New to the role? Start here.

Role TreasurerCloseout sheets, budget-vs-actual packets, variance notes, and handoff reminders. Role Concession chairMenu pricing, inventory orders, food quantities, volunteer shifts, and cash count sheets. Role Fundraising chairProfit estimates, ticket prices, plant sales, auction baskets, and notes about what to run again. Role Volunteer coordinatorShift sheets, station rotations, setup and cleanup roles, and any spots that still need a volunteer.

Guides and packets

Short guides written for the next chair.

Guide Cash box closeout packet for school events A closeout checklist for counting cash, noting digital payments, explaining over/short, and printing a readable handoff. Plain notes Guide Concession planning packet How to put menu prices, inventory, volunteers, supplies, and closeout notes in one game-day packet. Plain notes Guide Field day rotation planning notes Build a station rotation teachers and volunteers can follow without a dozen text messages. Plain notes