BoosterTally

Event guide

Field day rotation planning notes

Build a station rotation teachers and volunteers can follow without a dozen text messages.

For Field day rotations Print with the event records Reviewed by CommonCrew Labs

Section 01

Plan for movement first

A rotation schedule is a map problem as much as a time problem.

List groups/classes, stations, time blocks, starting positions, water/rest stops, and rainy-day notes.

Section 02

Print teacher packets

Print maps, assignments, and station notes that are easy to skim.

Write the packet so it still makes sense after you hand it off.

Section 03

Leave room for local rules

Do not put school-specific supervision, medical, or emergency procedures into the tool.

Use reminders to check official school instructions.

Matching worksheet

Worksheet for this job

Build the field day shift sheet Assign station leads, setup, floaters, water, and cleanup coverage. Work out the field day budget Keep planned and actual supply costs on the same worksheet.

Checklist

What to include

  • Groups/classes
  • Station list
  • Time blocks
  • Starting positions
  • Volunteer station leads
  • Map notes
  • Rest/water breaks
  • Rain plan

Sources checked July 31, 2026

Sources for this guide