Cash box closeout
Count cash, compare expected sales, record over/short, and print the handoff sheet.
Worksheet library
Every worksheet on the site, working calculators first.
The 6 calculator worksheets do real math and print clean sheets. The notes-only pages are prompts for now, so don't use them for final numbers.
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The six working calculators.
These pages do the math, save in your browser, and print or export CSV and backup files.
Concession planning
Turn stock counts, spoilage, case packs, and sale prices into profit and the next shopping list.
Snack menu pricing
Price pizza, drinks, chips, and other snack-stand items from cost, margin, and cash-line rounding.
Fundraiser profit
Add up what the fundraiser actually cleared after costs and fees, and decide if it's worth repeating.
Volunteer coverage
Build role-based shifts, assign available helpers, and spot coverage gaps before event night.
Budget review
Compare budgeted and actual income and expenses, then print the repeat-or-retire packet.
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Close cash box Count the bills and coins, note any over/short, and get two signatures on the sheet. Open closeout tool Restock concessions Work out the next game's shopping list from what's left on the shelf. Build stock sheet Price menu Keep prices simple enough for a volunteer cash line. Price menu Assign volunteers Plan who covers setup, the halftime rush, the cash count, and cleanup. Plan helper sheet Check fundraiser profit See what the fundraiser cleared after costs and fees, and how that sits against the goal. Check profit Make treasurer packet Gather the budget, the actuals, and the was-it-worth-it notes in one place. Review budget
Packet categories
Six sections for the usual school-event jobs.
Cash closeout Count the box, write down what happened, and print a closeout sheet the treasurer can actually read. Concessions Plan menu prices, stock, food quantities, and game-night concession notes without rebuilding a spreadsheet. Fundraisers Figure out what a fundraiser actually cleared, plus ticket pricing, auction baskets, and notes for next time. Volunteers Shift sheets, station lists, and run sheets you can print and hand to a volunteer. Sponsors Outline sponsor tiers, recognition promises, thank-you tasks, and parent-meeting funding notes. Treasurer packets Put budgets, actuals, grant notes, deposits, and repeat-or-retire decisions in one meeting packet.
Cash box
Cash closeout
Count the box, write down what happened, and print a closeout sheet the treasurer can actually read.
cash boxcount sheetover shortdeposit
Snack stand
Concessions
Plan menu prices, stock, food quantities, and game-night concession notes without rebuilding a spreadsheet.
concession tallysnack shackmenu pricesshopping list
Calculator worksheet Concession planning packet
BackupPrintCSV
Concession Inventory / Order Estimator
Turn concession stock counts, prices, costs, spoilage, case sizes, and next-event needs into a shopping list and profit summary.
Suggested order quantities
Item sales and profit summary
Supplier lead-time notes
Printable shopping list
Calculator worksheet Concession pricing packet
BackupPrintCSV
Snack Shack Menu Price Calculator
Price the menu so nobody has to make change: unit cost, target margin, and whole-dollar rounding.
Recommended menu prices
Profit per item
Whole-dollar price options
Printable menu sign
Notes-only worksheet Concession Stand Profit Calculator Rough out what the stand might clear: menu items, unit costs, selling prices, fees, and a best guess at sales. Notes-only worksheet Meal Fundraiser Food Quantity Calculator Estimate servings, trays, packages, supplies, and helper roles for pancake, spaghetti, barbecue, or taco nights.
Tickets
Fundraisers
Figure out what a fundraiser actually cleared, plus ticket pricing, auction baskets, and notes for next time.
fundraiser profitticket priceauction basketplant sale
Notes-only worksheet Plant Sale Revenue Forecast Plan plant-sale order counts, wholesale cost, expected revenue, leftover risk, and pickup-day notes. Notes-only worksheet Carnival Ticket Pricing Calculator Try ticket, token, wristband, or activity prices against attendance, prize, food, and supply costs. Notes-only worksheet Prom / School Dance Ticket Price Calculator Try ticket-price scenarios with attendance, venue, DJ, food, decor, security, and sponsor offsets.
Clipboard
Volunteers
Shift sheets, station lists, and run sheets you can print and hand to a volunteer.
helper sheetshift planstation listrun of show
Notes-only worksheet Field Day Rotation Schedule Generator Lay out stations, class groups, time blocks, starting spots, and volunteer assignments for field day. Notes-only worksheet Talent Show Run-of-Show Generator Build an act order, setup notes, transitions, helper roles, and a backstage schedule. Notes-only worksheet Uniform Swap Planner Track sizes, intake, checkout, cleaning notes, and missing-item counts for a school uniform swap. Notes-only worksheet Equipment Swap Planner List donated equipment, condition notes, pickup flow, and follow-up needs.
Packet
Sponsors
Outline sponsor tiers, recognition promises, thank-you tasks, and parent-meeting funding notes.
sponsor packetlocal business askrecognition checklistfunding gap
Notes-only worksheet Sponsor Package Generator Sketch sponsor tiers with recognition promises your group can actually keep, plus request notes and thank-you reminders. Notes-only worksheet Band Trip Cost-per-Student Calculator Outline per-student trip cost notes for buses, hotels, meals, registration, fundraising, and scholarships.
Worksheet
Treasurer packets
Put budgets, actuals, grant notes, deposits, and repeat-or-retire decisions in one meeting packet.
treasurer reportbudget vs actualvariance noteshandoff packet
Calculator worksheet Event planning packet
BackupPrintCSV
Event Budget Worksheet
Make a budget vs. actual sheet for food, prizes, rentals, signage, fees, sponsors, and donations.
Budget worksheet
Actuals columns
Variance notes
Repeat-or-retire summary
Calculator worksheet Cashbox closeout packet
BackupPrintCSV
Cash Box Reconciliation Tool
Count starting cash, ending bills and coins, digital payments, expected sales, and over/short notes for the closeout packet.
Cash count sheet
Variance summary
Deposit handoff notes
Two-person signature area
Calculator worksheet Fundraiser planning packet
BackupPrintCSV
PTO Fundraiser Profit Calculator
Enter revenue, direct costs, fees, supplies, and volunteer effort notes for a school fundraiser.
Net profit estimate
Profit per participant
Expense breakdown
Next-time notes